Alternatively, you can hire a QuickBooks ProAdvisor to help with your bookkeeping needs. To help you get started, we prepared a guide on how to find a QuickBooks ProAdvisor. Meanwhile, if you or your accountant want to become a ProAdvisor to demonstrate expertise in QuickBooks, read our article on how to become a QuickBooks ProAdvisor. Yes, you can switch to another plan from any version of QuickBooks Online, QuickBooks Payroll, and QuickBooks Time. From side-hustles to complex companies, we have the tools you need to run your business. QuickBooks Online is user-friendly, but it requires some prior accounting knowledge to get the most out of it.

These are not cheap apps – Enterprise Desktop tops out at $1849 per year. QuickBooks Online also integrates with many industry-specific project management tools you may already use at your construction company. The desktop and online versions have thousands of menus and features, so we can’t list every difference. However, QuickBooks Desktop does offer some key reporting features you can’t get in QuickBooks Online (yet). QuickBooks Desktop also has many more filters and options when running reports that the online version simply doesn’t have. Overall, if detailed reporting is critical to your construction business, QuickBooks will likely make you much happier.

Inventory Management (Winner: QuickBooks Desktop)

Meanwhile, QuickBooks Desktop allows you to set up classes, but you can’t track your income and expenses by location. Additionally, all versions of QuickBooks Desktop allow you to set up cost estimates for projects and then compare them to actual expenses. In contrast, you need to upgrade to Advanced to be able to use QuickBooks Online’s budget vs. actual reporting feature.

Keep in mind that if you do decide to have QuickBooks Desktop hosted, there will be an additional fee. As an added convenience, if you outgrow your current edition of QuickBooks Online, upgrade to a more powerful plan in minutes. QuickBooks Desktop’s user interface is very different from QuickBooks Online, offering navigation using a flowchart style menu. To get the best possible experience please use the latest version of Chrome, Firefox, Safari, or Microsoft Edge to view this website. Find help articles, video tutorials, and connect with other businesses in our online community. Here’s a quick way to tell which version of QuickBooks is right for your business.

QuickBooks Online can be accessed anywhere you have an internet connection, and because it’s web-based, you can work with your accountant in real time. The QuickBooks mobile app is also available for free and lets you manage your account on the go. QuickBooks Online offers more features on the go and is a better overall value than QuickBooks Desktop. If you don’t need the advanced features offered by the Desktop plan, the Online version will save you money. QuickBooks Desktop is a good choice if you need specialized features such as inventory tracking or forecasting, and you don’t mind paying more for them. When signing up for QuickBooks Online, it only gives options for paying monthly.

Granted, you don’t have to be an accountant to learn QuickBooks Desktop either, but if you are new to accounting, you will need a lot of time to learn the program. QuickBooks Pro is geared toward small to medium businesses and starts at $41/month for a single user. QuickBooks Pro 2023 must be purchased through a reseller or a phone call with QuickBooks Sales. In summary, the choice between QuickBooks Desktop and Online largely depends on your business’s specific needs, size, and how you prefer to manage your financial data.

QuickBooks Online vs Desktop Similarities & Differences

This is thanks to the secure cloud-based server that QuickBooks Online uses to store all your client’s data. You won’t have to worry about losing work, because all your data will automatically save, to an encrypted cloud-based server. You will never have to worry about any technical issues or backing-up your client’s data again. QuickBooks Online will send invoices according to whichever payment schedule works for you and your clients. With QuickBooks Online your clients can work from a PC, Mac, smartphone, or tablet at any time. Access important files when travelling or at an appointment, all you need is a secure internet connection.


Any info you enter into the QuickBooks Online desktop app will sync with your cloud-based QuickBooks platform if your computer is connected to the internet. Despite the platform’s ubiquity, however, many business owners remain uncertain about the differences between QuickBooks Desktop and QuickBooks Online. Here, we’ll detail everything you should know about the two versions, including their core functions, pricing tiers, hosting location, extra features and latest updates.

The QuickBooks Desktop interface appears clumsy and antiquated in an increasingly image-heavy, mobile-based environment. QuickBooks Online is probably the better option if you need easy-to-use, remote-access accounting software that can be used from anywhere. However, if you need more features and customization options, currently, QuickBooks Desktop has the lead. Until Intuit’s announced that they were no longer going to support QuickBooks Desktop products after May 2023, this was a hard question to answer.

Differences between QuickBooks enterprise desktop and QuickBooks plus online?

To access QuickBooks Desktop, on the other hand, you need to use the PC where you have the software installed. It’s worth noting that QuickBooks Desktop is only available on Windows. Learn more about the time tracking capabilities in our full review of QuickBooks Time. Having all the data you need at your fingertips will make it easier for you to help your clients with their finances, give better advice, and file their taxes with the most accurate information.

For a business looking to set up multiple users with predefined roles, they may find themselves eventually wishing they had a system that allowed for unlimited users. Shubnoor is a Data Analyst with extensive expertise in market research, and crafting marketing strategies for data industry. At Hevo, she specialized in developing connector integrations and product requirement documentation for multiple SaaS sources.

QuickBooks Desktop can be integrated with QuickBooks Desktop Payroll and QuickBooks Time. If you have employees, you can add QuickBooks Payroll to your QuickBooks Online account for as little as $45 per month plus $5 per employee. professional bookkeeper QuickBooks Payroll allows you to pay your employees by checks or direct deposits, e-file and e-pay taxes, print and e-file W-2 Forms at year-end, and more. Head to our detailed QuickBooks Payroll review to see if it fits the bill.

There are significant differences between QBO Plus (Column F) and Enterprise (Column H), especially when it comes to inventory. QB Online Plus has a very small fraction of functionality when it comes to inventory management compared to Enterprise so, hopefully, that wasn’t a big part of why you used Enterprise. Check out our complete roundup of the best accounting software for other options, or read more about the best QuickBooks alternatives. How do these two options stack up when it comes to the number of users? This may be an important deciding factor for your business as you try to ensure every staff member gets the access they need to the program.

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